Privacy Policy

1. Data Protection at a Glance

General Information

The following information provides a quick overview of what happens to your personal data when you visit this website. Personal data includes all data that can be used to identify you personally. Detailed information on data protection can be found in the Privacy Policy we set out below this text.

Data Collection on this Website

How do we collect your data?

Firstly, your data is collected when you provide it to us. For instance, when you submit a message using the contact form.

When you visit the website, our IT systems collect other data, either automatically or with your consent. This is mostly technical data (e.g. what internet browser/operating system you're using, or what time you visited the page). This data is collected automatically as soon as you enter this website.

How do we use your data?

Some of the data is collected to ensure that the website is working properly. Other data can be used to analyse your user behaviour.

What rights do you have regarding your data?

You have the right to receive information, at no cost and at any time, about the origin, recipient and purpose of your stored personal data. You also have the right to request the correction or deletion of this data. If you have consented to processing of your personal data, you can revoke this consent at any time for the future. Under certain circumstances, you also have the right to request the restriction of the processing of your personal data. You furthermore have the right to lodge a complaint with the relevant supervisory authorities.

You can contact us at any time if you have further questions on the subject of data protection.

Analysis tools and tools from third-party providers

When you visit this website, your internet behaviour can be statistically evaluated. This is mostly done with what are called analysis programs. Detailed information on these analysis programs can be found in the following privacy policy.

2. Hosting

We host the content of our website with the following provider:

Google Cloud Platform

The provider is Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland (hereinafter "Google Cloud").

When you visit our website, your requests are processed through Google Cloud servers. Technical data such as your IP address, browser type, and access time may be recorded.

Data collected via Google Cloud may be stored on servers within the EU/EEA. Google Cloud offers a wide range of compliance certifications and supports GDPR compliance.

Details can be found in Google's privacy policy: https://policies.google.com/privacy.

The use of Google Cloud is based on Article 6(1)(f) GDPR. We have a legitimate interest in ensuring that our website is displayed as reliably as possible. If corresponding consent has been requested, the processing is carried out exclusively on the basis of Article 6(1)(a) GDPR; consent can be revoked at any time.

The company is certified in accordance with the EU-US Data Privacy Framework (DPF). The DPF is an agreement between the European Union and the USA which aims to ensure that data processing in the USA complies with European data protection standards. Every DPF-certified company undertakes to comply with these data protection standards. Further information can be obtained from the DPF website under the following link: https://www.dataprivacyframework.gov.

Contracted Data Processing

We have agreed to a data-processing contract governing the use of the aforementioned service. This is a contract prescribed by data protection law, which ensures that the data controller processes the personal data of our website visitors only in accordance with our instructions and in compliance with the GDPR.

3. General Notes and Mandatory Information

Data Controller

Posedio GmbH
Weyringergasse 1-3/DG
1040 Vienna, Austria
Email: contact@posedio.com

Data Protection

The operators of these websites take the protection of your personal data very seriously. We treat your personal data confidentially and in accordance with the statutory data-protection regulations and this Privacy Policy.

When you use this website, a range of personal data is collected. Personal data is data that can be used to identify you personally. This Privacy Policy explains what data we collect and what we use it for. It also explains how and for what purpose this is done.

We hereby point out that data transmission over the internet (e.g. when communicating by email) can involve security vulnerabilities. Zero-vulnerability protection of data against access by third parties is not possible.

Storage Duration

Unless a more specific storage period has been specified in this Privacy Policy, your personal data will remain with us until the purpose for data processing no longer exists. If you make a justified request for deletion or revoke your consent to data processing, your data will be deleted unless we have other legally permissible reasons for storing your personal data (e.g. retention periods under tax or commercial law); in the latter case, deletion will take place once these reasons no longer exist.

General Information on the Legal Basis for Data Processing in This Website

If you have consented to data processing, we process your personal data on the basis of Article 6(1)(a) GDPR, or Article 9(2)(a) GDPR where special categories of data are processed in accordance with Article 9(1) GDPR. In the event of express consent to the transfer of personal data to third countries, data processing is also carried out on the basis of Article 49(1)(a) GDPR. If you have consented to the storage of cookies or access to information on your device (e.g. via device fingerprinting), the data processing will also be carried out on the basis of Section 165(3) of the Austrian Telecommunications Act 2021 (TKG 2021). Consent can be revoked at any time. If your data is required for the fulfilment of the contract or for the implementation of pre-contractual measures, we process your data on the basis of Article 6(1)(b) GDPR. Furthermore, where necessary to fulfil a legal obligation, we process your data on the basis of Article 6(1)(c) GDPR.

Data processing may also be carried out on the basis of our legitimate interest in accordance with Article 6(1)(f) GDPR. Information on the relevant legal grounds in each individual case is provided in the following paragraphs of this Privacy Policy.

Recipients of Personal Data

In our business activities, we work together with various external parties. In some cases, it is necessary to transfer personal data to these external parties. We only pass on personal data to external parties if this is necessary for the fulfilment of a contract, if we are legally obliged to do so (e.g. passing on data to tax authorities), if we have a legitimate interest in passing on data in accordance with Article 6(1)(f) GDPR or if another legal ground permits the passing on of data. When using external data processors, we only pass on our customers' personal data on the basis of a valid contract. In the case of joint processing, a joint processing agreement is concluded.

Revocation of Your Consent to Data Processing

Many data processing operations are only possible with your express consent. You can revoke your consent at any time. The legality of the data processing carried out prior to the revocation remains unaffected by the revocation.

Right to Object to the Collection of Data in Special Cases and to Direct Marketing (Article 21 GDPR)

If data processing is carried out on the basis of Article 6(1)(e) or (f) GDPR, you have the right to object to the processing of your personal data at any time for reasons arising from your particular situation; this also applies to profiling based on these provisions. The legal basis on which any processing is based can be found in this Privacy Policy. If you lodge an objection, we will no longer process the relevant personal data unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or unless the processing serves the assertion, exercise or defence of legal claims (objection per Article 21(1) GDPR).

Where your personal data are processed for direct marketing purposes, you have the right to object at any time to processing of your personal data for said marketing, including profiling to the extent that it is related to said direct marketing. If you object, your personal data will no longer be used for the purpose of direct marketing (objection per Article 21(2) GDPR).

Right to Lodge a Complaint with the Relevant Supervisory Authority

In the event of infringements of the GDPR, data subjects have the right to lodge a complaint with a supervisory authority, in particular in the Member State of their habitual residence, place of work or place of the alleged infringement. The right of appeal exists without prejudice to other administrative or judicial remedies. The competent supervisory authority is:

Austrian Data Protection Authority (Österreichische Datenschutzbehörde)
Barichgasse 40-42, 1030 Vienna
https://www.dsb.gv.at

Right to Data Portability

You have the right to receive the data that we process automatically based on your consent or in fulfilment of a contract. Any data you receive shall be in a common, machine-readable format and handed either to yourself or to a designated third party. If you request the direct transfer of the data to another responsible party, this will only be done to the extent that is technically feasible.

Information, Correction and Deletion

Within the framework of the applicable legal provisions, you have the right at any time to free information about your stored personal data, its origin and recipients and the purpose of data processing and, if applicable, a right to rectification or erasure of this data. For this purpose and for further questions on the subject of personal data, you can contact us at any time.

Right to Restriction of Processing

You have the right to request the restriction of the processing of your personal data. You can contact us at any time for this purpose. The right to restriction of processing exists in the following cases:

If you dispute the accuracy of your personal data stored by us, we generally need time to verify this. For the duration of the verification, you have the right to request the restriction of the processing of your personal data.
If the processing of your personal data was/is carried out unlawfully, you can request the restriction of data processing instead of erasure.
If we no longer need your personal data, but you need it for the exercise, defence or assertion of legal claims, you have the right to request the restriction of the processing of your personal data instead of erasure.
If you have lodged an objection pursuant to Article 21(1) GDPR, a balance must be struck between your interests and ours. As long as it has not been determined whose interests prevail, you have the right to request the restriction of the processing of your personal data.

If you have restricted the processing of your personal data, this data – apart from its storage – may only be processed with your consent or for the assertion, exercise or defence of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest of the European Union or a Member State.

SSL or TLS Encryption

This site uses SSL or TLS encryption for security reasons and to protect the transmission of confidential content, such as orders or inquiries that you send to us as the site operator. You can recognise an encrypted connection by the fact that the address line of the browser changes from "http://" to "https://" and by the lock symbol in your browser's address bar. When SSL or TLS encryption is activated, the data you transmit to us cannot be read by third parties.

4. Data Collection in This Website

Cookies

Our website uses "cookies". Cookies are small packets and do not cause any harm to your device. They are either stored temporarily for the duration of a session (session cookies) or permanently (persistent cookies) on your device. Session cookies are automatically deleted once you leave the website. Persistent cookies remain stored on your device until you delete them manually or until they are automatically deleted by your web browser.

Cookies can originate from us (first-party cookies) or from third-party companies (third-party cookies). Third-party cookies allow the integration of specific services from third-party companies within websites (e.g. cookies for processing payment services).

Cookies have various functions. Many cookies are technically necessary because certain website functions would not work without them (e.g. shopping-basket functionality or video display). Other cookies may be used for evaluating user behaviour or for advertising purposes.

Cookies that are necessary for carrying out the electronic communication process, for providing certain functions you request (e.g. shopping-basket functionality), or for optimising the website (e.g. cookies for measuring web audience) are stored based on Article 6(1)(f) of the GDPR, unless another legal basis is specified. The website operator has a legitimate interest in storing necessary cookies for the error-free and optimised provision of their technology services. If consent for the storage of cookies and similar recognition technologies has been requested, the processing is carried out solely based on this consent (Article 6(1)(a) GDPR and Section 165(3) TKG 2021); the consent can be revoked at any time.

You can configure your browser to notify you about the setting of cookies and allow cookies only on a case-by-case basis, block the acceptance of cookies for specific cases or in general, and enable automatic deletion of cookies when closing the browser. Disabling cookies may restrict the functionality of this website.

In the privacy policy, you can find information about which cookies and services are used on this website.

Cookies Used on This Website

We use the following cookie categories:

Essential cookies: These cookies are required for basic website functionality and cannot be disabled. They store e.g. your cookie preferences.
Functional cookies: Enable enhanced features such as language preferences and personalised content. Legal basis: Article 6(1)(a) GDPR (consent).
Analytics cookies: Help us understand how visitors interact with our website. See the "Twipla (Visitor Analytics)" section for details. Legal basis: Article 6(1)(a) GDPR (consent).
Marketing cookies: Used to display embedded third-party content (SlideShare, YouTube). See the "Plugins and Tools" section for details. Legal basis: Article 6(1)(a) GDPR (consent).

Contact Form

If you send us inquiries via a contact form, your information from the inquiry form, including the contact details you provided there, will be stored by us for the purpose of processing the inquiry and in case of follow-up questions. We do not pass on this data without your consent.

The processing of this data is based on Article 6(1)(b) GDPR, provided that your inquiry is related to the fulfilment of a contract or necessary for the implementation of pre-contractual measures. In all other cases, the processing is based on our legitimate interest in effectively handling inquiries directed to us (Article 6(1)(f) GDPR) or on your consent (Article 6(1)(a) GDPR) if it has been requested; consent can be revoked at any time.

The data you enter in the contact form will remain with us until you request deletion, revoke your consent for storage, or the purpose for data storage no longer applies (e.g. after completing the processing of your inquiry). Mandatory statutory provisions, especially retention periods, remain unaffected.

Enquiry by Email or Telephone

If you contact us by email or telephone, your enquiry including all resulting personal data (name, enquiry) will be stored and processed by us for the purpose of handling your request. We do not pass on this data without your consent.

The data you send to us via contact enquiries will remain with us until you request deletion, revoke your consent for storage, or the purpose for data storage no longer applies (e.g. after completing the processing of your inquiry). Mandatory statutory provisions, especially statutory retention periods, remain unaffected.

Application Form

You can apply for advertised positions via our application form. The following data is collected: first name, last name, email address, phone number (optional), message (optional), and an optional CV attachment.

The processing of this data is based on Article 6(1)(b) GDPR for the implementation of pre-contractual measures (processing your application) and on your consent pursuant to Article 6(1)(a) GDPR, which you grant by submitting the form. Consent can be revoked at any time.

Your application data is used exclusively for the processing of your application and is forwarded internally to the responsible HR department. No data is shared with third parties. After completion of the application process, your data is stored in accordance with statutory retention periods and subsequently deleted, unless you have given separate consent for further storage.

Our website offers the option to subscribe to our newsletter. The following data is collected: first name, last name, and email address.

The processing of this data is based on your consent pursuant to Article 6(1)(a) GDPR. Consent can be revoked at any time, e.g. via the unsubscribe link in each newsletter or by contacting us at contact@posedio.com.

Your newsletter data is used exclusively for sending the newsletter and is not shared with third parties. The data is stored until you unsubscribe from the newsletter or request deletion.

Email Delivery via Microsoft Graph

For sending emails from our forms (contact form, application form, newsletter signup), we use the Microsoft Graph API. The provider is Microsoft Ireland Operations Limited, One Microsoft Place, South County Business Park, Leopardstown, Dublin 18, Ireland.

When you submit a form on our website, your inputs are transmitted to our email system via the Microsoft Graph API. Your data (name, email address, message and any attachments) is processed through Microsoft servers.

The legal basis is Article 6(1)(b) GDPR (contract fulfilment or pre-contractual measures) for contact and application forms, and Article 6(1)(a) GDPR (consent) for newsletter delivery.

Microsoft processes data in compliance with the GDPR and is certified under the EU-US Data Privacy Framework. Microsoft's privacy policy: https://privacy.microsoft.com/en-us/privacystatement.

5. Analytics Tools

Twipla (Visitor Analytics)

This website uses Twipla (formerly Visitor Analytics), a web analytics service. The provider is Twipla GmbH, Ritterstraße 12, 10969 Berlin, Germany.

Twipla analyses user behaviour on our website to provide us with insights into how our pages are used. Data such as page views, time on site, devices used, browser type, and approximate location (based on anonymised IP address) may be collected.

The Twipla analytics script is only loaded after your explicit consent via our cookie banner. Without your consent, no analysis by Twipla takes place.

The use of this service is based on your consent pursuant to Article 6(1)(a) GDPR. Consent may be revoked at any time via the "Cookie Settings" link in the footer of our website.

According to the provider, data processing is GDPR-compliant and takes place on servers within the EU. For more information, please refer to Twipla's privacy policy: https://www.twipla.com/en/privacy.

6. Plugins and Tools

Google Fonts (local hosting)

This site uses Google Fonts, which is provided by Google for the standardised display of fonts. The fonts provided by Google Fonts are installed locally. No connection is established to Google servers.

Further information on Google Fonts can be found at https://developers.google.com/fonts/faq and in Google's privacy policy: https://policies.google.com/privacy.

SlideShare

On our community page, we embed presentations via SlideShare. The provider is Scribd, Inc., 460 Bryant Street, Suite 300, San Francisco, CA 94107, USA.

The embedding is done via iframes that are only loaded after your explicit consent (marketing cookies). Without consent, a placeholder is displayed. If you consent to the embedding, a connection to the servers of SlideShare/Scribd is established, whereby your IP address and browser data are transmitted.

The legal basis is Article 6(1)(a) GDPR (consent). Consent may be revoked at any time via the "Cookie Settings" link in the footer.

Scribd's privacy policy: https://support.scribd.com/hc/en-us/articles/210129366-Global-Privacy-Policy.

Blog (blog.posedio.com)

We operate an engineering blog at blog.posedio.com. The blog is served through our own infrastructure on Google Cloud Platform. The same data protection provisions as for the main website apply. When visiting the blog, no additional personal data is collected beyond the technical data described in Section 2 (Hosting).

YouTube

On some pages, we embed videos from YouTube. The provider is Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland.

YouTube videos are embedded in enhanced privacy mode. When the iframe is loaded, a connection to YouTube/Google servers is established, whereby your IP address and browser data are transmitted. If you are logged into Google/YouTube, Google may associate the visit with your profile.